SAM 911 Emergency Information for Employees
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Hurricane Ian Updates
Forecasts for Hurricane Ian are now narrowing to indicate landfall late Wednesday, September 28th or early Thursday, September 29th in the Tampa area. Weather conditions will worsen beginning this evening as high winds, rain and storm surge move into Tampa and the surrounding areas. We have been coordinating with management in our Florida, Georgia, North Carolina, and South Carolina offices to make the necessary preparations for the safety of our employees and securement of company locations and assets.
If you are in the area that will be impacted by the storm, please continue to monitor the situation and make the best and most informed decision you can for your personal safety and the safety of your family, friends and neighbors. To ensure there is adequate time to prepare, we will be closing some of our offices. Below is a list of current office status:
- Orlando – Closed
- Jacksonville – Closing 9/29
- North Carolina – Suspending operations 9/30
- South Carolina– Suspending operations 9/30
- Tallahassee – Remaining open pending further evaluation
- Niceville – Remaining open pending further evaluation
Local management will also be communicating this information directly with you if you work in one of the affected offices. Please remain in contact with your office leadership for the latest updates to office status. Do not return to a closed office location until you have been given the all clear. We will begin using our emergency text message system for communicating updates to you along with our standard email communications.
Stay informed of your state and local requirements and mandates. Several counties have already announced mandatory evacuations. Here a few links to help you stay informed:
Communication will be very important over the next few days. If you have any questions or needs, please contact your office management team. Once the storm has passed we will need you to check in via the email or voicemail check in process. Your office management team will also be reaching out to you to check in on you. Your safety is paramount.
If you have not already done so, please review the following recommendations for hurricane prep and response:
- Your personal safety is the highest priority.
- Shelter in place until the storm has passed or evacuate as directed by your local officials.
- Resist the temptation to go out during or immediately following with storm.
- Don’t drive or walk through floodwater – it may be deeper than you think.
- Keep in mind that floodwater often carries germs, bacteria and potentially sewage. Avoid contact with flood waters if at all possible.
Secure Property and Equipment
- Take the necessary precautions to protect your personal property.
- If you have company equipment make sure it has been secured in the office or in your home/hotel.
- If you have a company vehicle, park it in a location that is least likely to result in damage from flood waters and flying debris.
- If you know your area is likely to experience excessive flooding please coordinate with your manager for securing company vehicles at the Houston office
Downed and damaged power lines, and dangerous materials
- NEVER get within 20 feet of fallen power lines. Assume all power lines are LIVE.
- Contact your local power company or city office to inform them of downed power lines.
- Fast moving flood waters may be carrying large objects that can strike and injure you.
- Flood waters may also be covering dangerous objects that could cause injury.
Return to work, walking and working surfaces
- Follow the instruction of your Supervisor, Project Manager or client representative at all times and only return to work when instructed to do so.
- The ground is wet and slippery which is the time when falls can occur. Be sure of your footing as you walk and note that there is potential for back injuries, arm, and shoulder injuries during falls.
- Avoid walking on debris when possible. These items can slide or move causing you to lose your balance, may be covering or hiding a more significant hazard, or may have sharp edges or nails that could cause laceration or puncture wounds.
- Natural ground will be saturated and your vehicles can become stuck or bogged down depending on the area.
Incident Management and Communication
- Immediately report all work related incidents, no matter how minor; even small lacerations may become infected in post-hurricane environments.
- If affected by the storm please use email@example.com or call 512-895-5222 to report your status and to get office updates after the storm passes.
- You can also monitor www.sam.biz/SAM-911 for office updates.
- Call 911 for emergencies.
- Call AXIOM for all work related injuries – (877) 502-9466
- Contac the Safety Hotline for other safety related needs – (512) 685-3577
Your safety is very important to us and should be your first priority. Please let us know of any questions or immediate needs you may have over the next few days. If you have any questions about the storm’s impact on operational activities or projects please contact your immediate supervisor.
Track Tropical Storm or Hurricanes here: https://www.nhc.noaa.gov/
Todd Baker, CSP, ARM, CSHO
Director of Health and Safety